The paperwork is the shipment.
Demurrage runs daily. A missing conformity certificate can hold a consignment for weeks, and in some jurisdictions the fine for arriving without one is a percentage of the cargo value. None of this is exotic — it is routine, predictable, and almost entirely avoidable by starting the paperwork at the same time as the production rather than after it.
We prepare the full set before the container leaves Istanbul and send it to you before the vessel sails, not after.
Per product. Performance claims, typical properties, application guidance. This is the document your technical customers ask for and your competitors' salespeople will pick apart, so it states what the product actually delivers.
Per product, in the language your destination requires, in the 16-section format. Required for customs in most jurisdictions and for workplace compliance in almost all of them.
Per production batch, not per product. Tested results for your specific run against the approved specification — a generic datasheet reprinted with today's date is not a CoA, and a buyer who knows the difference will notice.
Turkish origin, issued through the chamber of commerce. Required for customs clearance in most destination markets and the basis for any preferential duty treatment.
SKU breakdown, carton and pallet counts, gross and net weights, HS codes. Prepared to match the physical load exactly, because a discrepancy between paperwork and container contents is one of the fastest routes to an inspection.
| Document | Where | What it provides |
|---|---|---|
| A.TR | European Union | Free circulation under the EU–Turkey customs union |
| EUR.1 | EFTA, Balkans, North Africa, and other FTA partners | Preferential or zero duty under bilateral free trade agreements |
| Certificate of Origin | All markets | Basis for origin determination and duty assessment |
Whether your destination qualifies, and under which instrument, depends on the agreement in force at the time of shipment. We confirm the current position at quotation stage rather than working from a list that was accurate two years ago.
A growing number of countries require goods to be assessed and certified before despatch. If the shipment arrives without the certificate, it does not clear — and in some cases it cannot be regularised after the fact at any price. These programmes are almost always the longest lead item in a private label project, longer than formulation and longer than production.
| Programme | Market | Notes |
|---|---|---|
| SONCAP | Nigeria | We hold SONCAP certification for our products |
| PVoC | Kenya, Tanzania, Uganda and others | Arranged per consignment |
| COC | Algeria, Saudi Arabia and others | Arranged per consignment |
| Third-party inspection | Any market, or on buyer request | SGS · Intertek · Bureau Veritas |
Whether product registration already exists for your destination, whether physical sampling and testing are required, and how quickly the inspection body schedules. We start this process in parallel with production, not after it — but we cannot compress the inspection body's own timetable, and we will not tell you otherwise.
Language requirements, mandatory hazard statements, minimum text sizes and required declarations differ by market and are checked at the border. A shipment can carry a flawless document set and still be held because the bottle in the carton does not comply.
This is why labelling rules for your destination go into the artwork at the design stage rather than being discovered at the port.
Handled at Packaging & Design| Responsibility | ARI OIL | You |
|---|---|---|
| TDS, SDS, CoA | ✓ | |
| Certificate of Origin, A.TR, EUR.1 | ✓ | |
| Packing list, commercial invoice | ✓ | |
| Conformity certification application | ✓ | |
| Destination labelling compliance | ✓ | |
| Consignee and clearing agent details | ✓ | |
| Import licence or product registration in your market | ✓ | |
| Customs clearance at destination | ✓ | |
| Freight booking on EXW / FOB | ✓ |
Where an import licence or local product registration is required in your market, tell us early. We supply whatever supporting documentation the registration needs, but the application itself sits with the importer of record — which is you.
If you have an established freight forwarder, FOB usually gives you the better landed cost. If you do not, CFR or CIF removes a layer of coordination from your side. We quote on whichever basis you ask for, and if the alternative works out cheaper for you we will say so rather than quietly accepting the better margin.
Scanned copies by email before the vessel sails; originals couriered or sent with the shipment as your clearing agent prefers. Tell us which at order confirmation.
The commercial invoice and packing list are issued to you as buyer. Certificates of origin and conformity documents name the manufacturer — that is ARI OIL — because that is what they certify. Your brand appears on the product; our name appears on the manufacturing certificates. Every private label programme works this way.
Send us the requirement. Most requests are variations on documents we already produce. Where something is genuinely outside what we can issue, we will say so immediately rather than promising and delaying.
Into the official language of the destination in most jurisdictions, and into more than one where a market has multiple official languages. We prepare it in the required language as part of the standard set.
As early in the project as possible, and certainly before you commit to a launch date with your own customers. This is the single most common cause of a delayed first shipment and the one that is easiest to avoid.
Send us the market and the product list. You will get the documentation requirements alongside the quotation, not after you have placed the order.
